Welcome to all interested in the unofficial third track of the Toastmasters educational program. Together we will expand your horizons into the world of the contest, which advance your speaking and leading skills.
Incoming Chief Judge for 2017-2018
– Yolanda Kirk –
Contest Scripts for Chief Judges and Contest Chairs
The OFFICIAL Contest Flow According to the Speech Contest Rulebook
On Page 5 the rulebook states:
The Speech Contest Rulebook is protocol and applies to all official Toastmasters
speech contests. Modifications to rules may only be made through the administrative
protocol review process. Exceptions shall not be permitted.
Clubs, Areas, Divisions and Districts all need to follow the Rulebook Policy first and adhere to the flow outlined there.
On Page 19-20 the Rulebook gives us the flow of a contest to follow:
During the Contest
1. Open the contest with a brief introduction. Inform the audience:
The rules have been reviewed with the chief judge and contestants.
The contestants have been informed of the location of the timing lights.
The taking of photographs during the speeches is not permitted.
2. Introduce each contest speaker.
Do not make preliminary remarks about any speaker or the subject, nor mention the name or location of the speaker’s club or place of residence.
Introduce each contestant slowly and clearly.
3. Upon completion of the speeches, ask voting judges and the tiebreaking judge to
complete their ballots. At this time, the counters will collect the voting judges’ ballots
and the chief judge will collect and verify the Time Record Sheets from timers, as well
as the tiebreaking judge’s ballot. When all ballots and Time Record Sheets have been
collected, the chief judge and ballot counters will proceed to the ballot counting room.
All ballots, Counter’s Tally Forms, and Time Record Sheets are considered confidential.
Give all forms to the chief judge for disposal.
Keep a list showing placement of all contestants in case the winner or alternate cannot compete at the next level.
4. While the ballot counters are counting the ballots, the contest chair will interview each speaker.
At the conclusion of the contest speeches and while the results are being tabulated, introduce the contestants again, giving the club, area, and district they represent, and present their certificates of participation. A short interview may be conducted at this time, using the contestant’s biographical information as a guide.
5. When the interviews are completed, collect the contest results from the chief judge.
6. Address any protests. Protests are limited to voting judges and contestants. Any protest will be lodged with the chief judge and/or contest chair prior to the announcement of the winner and alternate(s). The contest chair shall notify the contestant of a disqualification regarding originality or eligibility prior to the announcement that the meeting is adjourned. Before a contestant can be disqualified on the basis of originality, the contestant must be given an opportunity to respond to the voting judges. A majority of the voting judges must concur in the decision to disqualify. The contest chair can disqualify a contestant on the basis of eligibility.
7. Prior to announcing results, the chair should announce if time disqualification(s) occurred, but not name the contestant(s) involved. The chief judge may discuss the matter privately with the disqualified contestant(s).
8. In closing, thank all who helped make the contest a success.
• It is the intent of the rules that each contest be held separately as there are different rules for each contest type. Each contest, begins then concludes before the next one can begin.
• Briefings can be held for both contests at the same time.
• Interviews should use the Speaker Profile sheet for questions that do not indicate the speakers level of education or club affiliation, so as to not create bias for the other contest should you have a contestant in two contests. There is no option for having the interviews or awards at the end of both contests.
• Use a contest script for each contest which is designed to follow this policy and protocol
Past Judges Training: See the video playlist
I talk about all of these in the training. If you could not attend, watch the video, then on the video page, click the link to tell me you watched it. I will include you on the judges trained list and you can begin
participating as a judge in the contests around District 52.
If there is a document you would like to see added to the dropbox for everyone to use, email me and I will upload it.
These documents are the official Toastmasters International contest docs. The Speech Contest Rulebook explains the flow and use of these documents. I also cover them in my training.
Contact me of you are interested in judging at District 52 Fall Conference. There will be TWO sets of judges; One for Evaluation and one for Humorous.
Each judge group will get specially trained in the category of their judging. Each judging group will only judge one segment of the contest, leaving them free to enjoy the other half of the contest.
DID YOU KNOW?
There are NEW, DIFFERENT changes to the role of the contest chair.
Page 18 and 19 of the contest rule book outline that a contest chair:
- Is the Toastmaster of the contest, or appoints someone
- Is the person that announces the winners of the contest, third, second, then first and awards the certificates and trophies
- Receives this winner list from the Chief Judge in the RESULTS FORM item 1168
- Briefs the CONTESTANTS, and SAA in a pre-briefing to go over:
- Eligibility documentation
- Gathers the name, email address and phone number of each contestant (primary) and second place contestant
- Provide information packet to each contestant
- Ask contestants to download Speech Rulebook (download from District52.org)
- Email Speech contestant Profile (item 1189)
- Speakers Certification of Eligibility and Originality (Item 1183)
- Ensure that each contestant is eligible to compete
- Check club rosters – get this information from the District officer of the contest (Area director, Division Director)
- Contact Speech Contest Team at Toastmasters International firstname.lastname@example.org
- Brief Contestants at the contest venue:
- Show contestants where the timer, lectern, microphone, and speaking area are and answer questions
- Select speaking order by random draw of straws, cards or other means. (Explain the results i.e. short straw goes last etc. BEFORE contestants pick)
- Collect Eligibility forms (required to speak)
- Verify contact information -email and phone – check for legibility
Judging is not evaluating?
Measuring the ability of a speaker to perform to a set of criteria that is quantifiable is a judge’s task.
Coaching a speaker to achieve a more effective delivery is an evaluators task.
It is a judges’ privilege to choose a winner.
These downloads will provide everything you need to conduct a fair and fun contest at your club or area in digital format.