Speaking in Toastmasters is an ongoing process which enables me to communicate more effectively with people
-- Ben Barlett

 

Join Toastmasters

Download the Membership Application

How to Fill out the Toastmaster Membership Application

Every member, not just club officers, should be aware of how to fill out the Toastmaster application.

Everyone should know how to add new members to your club by knowing how to process new member applications. Use only one method of submission — mail, fax or online — to avoid duplication.

  1. Obtain the applications by downloading and printing from www.toastmasters.org. Choose the forms for Districted Clubs (400). You may also order a pad of 20 from Toastmasters International for free.

  2. Find out what your Club Number is by going to www.district52.org or www.toastmasters.org. Click "Find a club" and search for your club. Your Club Number will be listed and you can see how your club info is presented. Is it correct or is it out of date? Make the necessary corrections so you don't lose potential guests by their inability to make contact with your club.

  3. Our district is District 52. You may put 052 or just 52 in the last field.

  4. To determine the Membership Type, ask the person if he/she has ever been a Member? If no, mark New. If yes and was a member of your club, determine if the person has taken a break for over 6 months - past the last renewal period (Reinstated) or within the last 6 months of renewal period (Renewing).
    If the person is already a member of one or more clubs and wants to join your club, mark Dual. If the person is currently a member of another club and wants to transfer his dues from this club to yours, mark Transfer.

  5. If the person joining was a member of your club, you may find his membership number from the Renewal form or you can look up the number through the Club Business section of Toastmasters.org.

  6. Have the person fill out as much information as possible to avoid holding up the application. For the New Member Sponsor, ask the person who recruited the person and encouraged him to join. You want to credit the individual as the Sponsor. If he doesn't name anyone, you may put yourself down as the Sponsor.

  7. For payment, use the following guide :

Note that each club may have a different New Member fee and Dues fee. It is up to the club to decide what to charge. Some clubs may charge more for the new member fee because they purchase member pins, new member kit, badges or other items for their induction ceremony. The fees and dues new members pay to the Club help to finance educational programs and materials for the Club. Find out what your club fees and dues are and charge accordingly.

Membership Dues

New member Dues
===============
New member fee 20.00 for Toastmasters International CA Tax 1.55
Membership dues __.__ = $4.50 x (month(s) to March or September,
Club New member fee ____
Club Dues __.__ = x (month(s) to March or September,
Total __.__


Reinstating Member Dues (Break in membership)
===============================
New member fee N/A
CA Tax N/A
Membership dues __.__ = $4.50 x (month(s) to March or September,
Club New member fee ___
Club Dues __.__ = x (month(s) to March or September
Total __.__


Renewing Member Dues (no break in membership)
===============================
New member fee N/A
CA Tax N/A
Membership dues __.__ = $4.50 x (month(s) to March or September,
Club New member fee ___
Club Dues __.__ = x (month(s) to March or September,
Total __.__

Dual Member Dues
====
New member fee N/A
CA Tax N/A
Membership dues __.__ = $4.50 x (month(s) to March or September,
Club New member fee ___
Club Dues __.__ = x (month(s) to March or September,
Total __.__

Transfer from Club Number / Club Name
===============================
New member fee N/A
CA Tax N/A
Membership dues N/A
Club New member fee ___
Club Dues __.__ = x (month(s) to March or September
Total __.__

  1. Ensure that the applicant and an officer sign the application. Vote the member into your club and record the date and name of the member on your official record.

  2. Collect the amount for the International fees and dues and your own Club fees and dues. If the applicant wants to pay in cash but doesn't have enough to pay all of the fees, he may pay for the International fees and dues using his credit card by filling out the credit card information. The Club dues can be paid in cash. You may fax or mail the application if credit card info is used. If a check is used, have the applicant write out the check to your club's account. Make three copies of the application - one for Toastmasters, one for the Treasurer and one for the applicant. Make a copy of the check for the Treasurer's records. The Treasurer will deposit the applicant's check and write out a check from the club's account and mail to Toastmasters International.

  3. For faster processing, you may go online at www.toastmasters.org under Club Business. Use the information from the hard copy application to fill out the online application. Pay by credit card or debit card. If you use your own credit card, get reimbursed by the Treasurer from the club's account.
    Note: New and Renewing categories can be processed online. The others will need to be mailed in. Toastmasters is working on getting Reinstated, Dual and Transfer applications online, so check to see if these are available. When online processing is completed, the club officer will receive a email confirmation.

Use only one method of submission — mail, fax or online — to avoid duplication.

As stated in the Successful Club Series - Finding New Members for Your Club, "New members provide the Club with fresh ideas, different personalities, different perspectives and different talents. They provide other members with opportunities to grow socially and educationally."